Cameroon Jobs - US Embassy Hiring Human Resources Clerk.

Human Resources Clerk.

Open to:          All Interested Candidates
Job No: 036-13
Position:          Human Resources Clerk, FSN-06; FP-08                  
Opening date:  September 13, 2013
Closing date:   September 27, 2013
Work hours:    Full time; 40 hours /week

 Note:  all “NOT ordinarily resident” applicants must have the required work and/or residency permits to be eligible for consideration.

The U. S. Embassy in Yaoundé is seeking an individual for the position ofHuman Resources Clerk. 

BASIC FUNCTION OF POSITION

Under the direct supervision of the Human Resources Specialist, incumbent serves as Clerk in a Human Resources Office and provides assistance with the recruitment and personnel management of Embassy Local Guard Force (LGF) staff. Incumbent also assists other HR colleagues whenever necessary.
The complete list of duties and responsibilities of the position is available at: http://yaounde.usembassy.gov/pd036-2013.html 

QUALIFICATIONS REQUIRED:

Note:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1.      Education: Completion of high school education (GCE “A” level or Baccalauréat) is required.

2.      Experience: At least three years of secretarial or administrative experience in an international organization or large local institution is required.

3.      Language: Level III (Good Working Knowledge) Speaking/Reading/Writing English and French are required and will be tested.

4.      Job Knowledge:  Applicant must have a good working knowledge of English and French Grammar, spelling and punctuation; must have good knowledge of administrative procedures and time management to effectively manage job tasks and responsibilities. Job knowledge may be tested.

5.      Skills and Abilities: Incumbent must be able to interact with employees tactfully, inspire their confidence and trust, and maintain a pleasant attitude despite numerous work pressures and deadlines; must be able to work independently for routine work and provide excellent customer service; must be computer literate (good at Word, Excel and e-mail) and have typing skills of 40 w.p.m. minimum. Skills and abilities may be tested.

SELECTION PROCESS:

When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference.  Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
6. The candidate must be able to obtain and hold a Locally Employed Staff security clearance. 

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (DS-174) available online or at the Embassy; or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. Additional information on how to apply for a position is available at:http://yaounde.usembassy.gov/job­_opportunities.html

SUBMIT APPLICATION TO:Human Resources Office
P.O. Box 817,
U.S. Embassy Yaoundé, Cameroon

Via email at: ydeapplicants@state.gov (Please, indicate the title of the position on the “Subject:” line) Electronic applications are stronly encouraged.

POINT OF CONTACT:Telephone:       2220-1500, Ext 4006
Fax:                 2220-1500, Ext 4532

CLOSING DATE FOR THIS POSITION: September 27, 2013

THE U.S. MISSION IN CAMEROON PROVIDES EQUAL OPPORTUNITY AND FAIR AND EQUITABLE TREATMENT IN EMPLOYMENT TO ALL PEOPLE WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY, POLITICAL AFFILIATION, MARITAL STATUS, OR SEXUAL ORIENTATION.  THE DEPARTMENT OF STATE ALSO STRIVES TO ACHIEVE EQUAL EMPLOYMENT OPPORTUNITY IN ALL PERSONNEL OPERATIONS THROUGH CONTINUING DIVERSITY ENHANCEMENT PROGRAMS. 

THE EEO COMPLAINT PROCEDURE IS NOT AVAILABLE TO INDIVIDUALS WHO BELIEVE THEY HAVE BEEN DENIED EQUAL OPPORTUNITY BASED UPON MARITAL STATUS OR POLITICAL AFFILIATION.  INDIVIDUALS WITH SUCH COMPLAINTS SHOULD AVAIL THEMSELVES OF THE APPROPRIATE GRIEVANCE PROCEDURES, REMEDIES FOR PROHIBITED PERSONNEL PRACTICES, AND/OR COURTS FOR RELIEF.

Approved by Management Officer Charles Morrill

Human Resources Clerk: Major Duties and Responsibilities

Recruitment/Employment – 55%

Assists in the recruitment of LGF staff: drafts vacancy announcements for HR Specialist’s clearance before publication; draws up candidates list and calls up qualified candidates for interview; coordinate with other sections to request for building access and escorts applicants in and out the building during interviews; sits with applicants during language test; ensures that job vacancy folders are documented, containing all applications, test results, selection memos/interview sheets from supervisors, and hire/regret letters; drafts regret and "Thank you" letters to applicants that were not selected; maintains rejected application forms up to 6 months; develops and maintains the employment tracking spreadsheet to upkeep all recruitment related actions. Send advance notification and reminders to LGF supervisors for LGG staff evaluation reports. Receives LGF staff evaluation reports, prepares and sends the list of overdue evaluation reports to the HR Specialist. Drafts all required employment attestations for LGF staff, checking in the Web Pass system and in Employee folders to make sure that employment information including current salary, service computation dates are accurate. Is responsible for reviewing LGF staff time and attendance report submitted by the LGF sub-timekeeper.

Clerical/Word Processing – 40%

Drafts, prints and files LGF staff personnel actions. Occasionally translates documents from English to French and vice versa.  Is responsible for the maintenance of LGF staff Official Personnel Folders (OPF).  Assists in the organization of the Awards Ceremony. This includes receiving and preparing LGF staff awards forms and relevant documents; printing and photocopying awards certificates; organizing arrangements for guard retirement ceremonies; coordinating with Guard Supervisors to contact retirees; drafting summary of performance; making sure the plaques and certificates are ready.

Assists Others – 5%

Serves as back up to the HR Administrative Assistant and provides assistance to other HR colleagues when necessary.